(00:00:00.031): Hello, Fearless One. (00:00:01.452): There is a difference between making money and building a financially healthy business. (00:00:07.013): A business can generate thousands of pounds, (00:00:09.414): dollars, (00:00:09.874): or euros in revenue and still leave its founders struggling to pay the bills. (00:00:15.096): It can be busy, (00:00:16.357): popular, (00:00:17.417): and constantly attracting customers, (00:00:19.678): but still have no money available to hire help, (00:00:22.579): improve its systems, or invest in its next stage of growth. (00:00:26.536): Sometimes the problem is not that the business needs more customers. (00:00:30.079): The problem is what happens to the money before it arrives, (00:00:33.623): when it arrives, and after it arrives. (00:00:36.745): Many entrepreneurs start businesses because they have a skill, (00:00:40.108): an idea, or a product they believe people will value. (00:00:43.611): But being able to make something or deliver (00:00:45.954): a service does not automatically teach us how to build (00:00:48.796): a sound financial model around it. (00:00:51.498): We may be excellent bakers, (00:00:53.019): consultants, (00:00:53.839): designers, (00:00:54.680): hairdressers, (00:00:55.701): coaches, (00:00:56.361): writers, (00:00:56.761): or craftspeople, (00:00:58.322): but if we do not understand pricing, (00:01:00.764): cashflow, (00:01:01.964): allocation, (00:01:02.625): and reinvestment, (00:01:04.026): the business can become a very demanding job that does not pay us particularly well. (00:01:09.529): In this episode, (00:01:10.670): I want to discuss seven money mistakes that can keep a business small, (00:01:14.912): fragile, and overly dependent on its founder. (00:01:18.445): These are not simply accounting mistakes, they are stewardship mistakes. (00:01:23.128): In the fearless framework, dominion is all about stewardship. (00:01:27.630): It is our responsibility to manage what has been placed in our hands, (00:01:31.452): lead it well, and position it to fulfill its purpose. (00:01:35.394): God can provide the seed, (00:01:36.835): but we must decide whether to eat it, store it, plant it, or multiply it. (00:01:42.098): Let's look at seven mistakes that may be keeping your business (00:01:45.180): from becoming financially stronger. (00:01:47.614): Mistake number one, building a business that is only big enough for you. (00:01:53.618): The first mistake is thinking too small when designing the business. (00:01:57.841): Many entrepreneurs build a business around the amount of money they personally want to earn. (00:02:03.244): If they need £3,000 a month, (00:02:05.345): they create enough products, (00:02:06.866): services or client work to generate approximately £3,000 after basic expenses. (00:02:13.072): That may solve an immediate income problem, but it does not necessarily create a business. (00:02:18.620): It creates work for the founder. (00:02:20.863): There is no financial room for someone else to deliver the service, (00:02:24.108): manage the clients, handle the administration or oversee the technology. (00:02:29.230): Even if the business uses AI agents, (00:02:32.111): automation and other digital tools, (00:02:34.932): someone will eventually need to monitor those systems, (00:02:37.793): check the quality of the output, (00:02:39.753): protect the customer experience and make decisions when something goes wrong. (00:02:44.915): The founder may not need a large team, (00:02:47.436): but the business model needs enough margin to pay for capacity beyond the founder. (00:02:52.277): Otherwise, (00:02:53.057): every time you try to delegate something, (00:02:55.518): you discover that there is no money to pay anyone. (00:02:58.811): This is one of the main reasons founders remain trapped inside successful businesses. (00:03:03.932): They have priced the business to support their own labor, (00:03:07.073): but not the organization the business needs to become. (00:03:10.914): Isaiah 54 tells God's people to enlarge the place of their tent, (00:03:15.195): stretch out the curtains, lengthen the cords, and strengthen the stakes. (00:03:20.316): That is not only a promise of expansion, it is an instruction to prepare for it. (00:03:26.017): The tent must be designed for the people who are coming, (00:03:29.303): Not only for the people who are there now. (00:03:32.545): In the same way, (00:03:33.866): your business model should contain room for future delivery costs, (00:03:38.288): management, technology, professional support, and leadership. (00:03:43.551): You may not need the team today, (00:03:45.973): but if your pricing cannot support one tomorrow, (00:03:49.014): you are designing permanent founder dependency into the business. (00:03:54.137): Ask yourself, could this business pay someone else to deliver part of the work? (00:03:59.493): Could it pay someone to manage the systems and technology? (00:04:03.275): Could I eventually step away for a month without revenue collapsing? (00:04:07.497): Does the business create enough value to support more than one person? (00:04:12.280): The goal is not necessarily to build a large company. (00:04:15.781): The goal is to build a company that gives you options. (00:04:20.087): You should have space to think, (00:04:22.167): create new ideas, (00:04:24.008): contribute to your community, (00:04:25.828): spend time with your family, and respond when life requires your attention. (00:04:31.689): If the business consumes every hour you have simply to earn your income, (00:04:36.270): it has not yet created freedom. (00:04:38.691): It has only created another form of employment. (00:04:41.331): The second mistake is failing to calculate the true cost of delivering what you sell. (00:04:47.030): This is especially common in product-based businesses. (00:04:50.632): Someone makes cakes, candles, clothing, beauty products, or handcrafted items. (00:04:55.994): They add up the cost of the raw materials and packaging, (00:04:59.395): then add a little extra and call that the price. (00:05:02.617): But where is the labor? (00:05:04.417): If it takes three hours to make the product, those three hours have a cost. (00:05:08.939): The fact that you made it yourself does not mean the labor was free. (00:05:13.001): If you eventually hire someone to perform that work, The business will have to pay them. (00:05:18.464): If the current price cannot cover their wages, (00:05:21.466): the model only works while you continue donating your time. (00:05:26.049): The same problem appears in service businesses. (00:05:29.411): A consultant charges for a one-hour meeting, (00:05:32.213): but forgets the time spent preparing, (00:05:34.414): researching, (00:05:35.315): traveling, (00:05:36.495): corresponding with the client, (00:05:38.256): writing the report, creating the invoice, and following up afterwards. (00:05:43.467): A photographer charges for the hours spent at the event but not (00:05:47.151): for editing equipment, insurance, software, and file storage. (00:05:52.055): A coach charges for the session but not for the administration, (00:05:56.380): program development, (00:05:58.061): marketing, and ongoing professional education required to deliver it well. (00:06:03.166): Your price may need to account for raw materials, labor, (00:06:07.537): Packaging, (00:06:08.718): Delivery and Fulfillment, (00:06:10.479): Software, (00:06:11.800): Payment Processing Fees, (00:06:13.842): Marketing, (00:06:15.143): Administration, (00:06:16.684): Professional Services, (00:06:18.765): Insurance, Wasted Returns and Corrections, Future Team Costs, Reinvestment, Profit. (00:06:26.991): In Luke 14, 28, (00:06:28.932): Jesus asks, (00:06:30.273): who would begin building a tower without first sitting down to estimate the cost (00:06:35.436): and determine whether there is enough to finish it? (00:06:38.458): That is not only a lesson about construction, it is a principle for responsible planning. (00:06:45.162): Count the costs before you commit to the price. (00:06:49.165): Being affordable is not the same as being sustainable. (00:06:53.727): If the price pleases the customer but slowly destroys the business, it is not a good price. (00:06:59.988): And if your business cannot afford to pay you fairly for the work you perform, (00:07:04.149): you do not have a profitable job. (00:07:06.670): You have created an unpaid position for yourself. (00:07:11.111): The third mistake is confusing revenue with personal income. (00:07:16.032): A customer pays you a thousand pounds and you feel as though you have made (00:07:20.176): a thousand pounds, but that money may already have several claims against it. (00:07:25.140): Some may belong to suppliers. (00:07:27.282): Some may cover the cost of delivering the work. (00:07:30.344): Some may need to be allocated for taxes. (00:07:33.467): Some may be required for software, rent, insurance, or payroll. (00:07:38.551): Some should remain in the business. (00:07:41.313): Only after those obligations have been considered Can you determine what (00:07:45.724): the business has actually earned? (00:07:48.105): Revenue is not profit. (00:07:50.227): Profit is not automatically cash. (00:07:52.908): And the balance in the business account is not necessarily the amount available (00:07:56.771): for you to spend. (00:07:58.832): This is where entrepreneurs can become confused. (00:08:02.014): The business appears to be making money because payments are coming in, (00:08:06.317): but the founder is repeatedly putting personal money back into the business (00:08:10.740): or using next month's sales to pay this month's bills. (00:08:14.765): That is not financial health. (00:08:16.667): That is a cycle of catching up. (00:08:19.490): Proverbs 27.3 tells us to know the condition of what has been entrusted to us. (00:08:24.735): You need to know your numbers. (00:08:26.677): How much money came in? (00:08:28.619): What did it cost to generate that revenue? (00:08:31.722): What does the business owe? (00:08:34.044): How much must remain available for upcoming commitments? (00:08:37.648): What is the actual profit? (00:08:39.547): How much can the business afford to pay you? (00:08:42.108): You do not need to become an accountant, (00:08:44.349): but you cannot responsibly lead a business whose financial condition you refuse (00:08:48.510): to understand. (00:08:51.013): The fourth mistake is allowing money to arrive without deciding what it must accomplish. (00:08:56.428): Unassigned money disappears. (00:08:59.088): A payment comes in and you use it for whichever demand is loudest that day. (00:09:03.929): You pay a bill, (00:09:05.330): buy some equipment, (00:09:06.890): cover a personal expense and perhaps purchase a new course or piece of software. (00:09:12.491): By the end of the week, the money is gone and you cannot clearly explain what it accomplished. (00:09:17.272): Stewardship means giving money instructions. (00:09:20.952): Before the income arrives, determine how it will be allocated. (00:09:25.338): A portion may be assigned to delivering the product or service, taxes, (00:09:29.961): owner's pay, (00:09:31.381): operating expenses, (00:09:33.102): reinvestment, reserves, profit, generosity or community contribution. (00:09:40.006): The exact percentages will differ according to the business, (00:09:43.908): its location, legal structure and stage of development. (00:09:47.550): The principle is more important than prescribing one universal formula. (00:09:52.553): Every pound needs a purpose. (00:09:55.320): This is not about becoming controlling or fearful. (00:09:57.922): It is about being intentional. (00:10:00.303): In Matthew 25, the servants were entrusted with resources according to their ability. (00:10:06.367): The master later returned and asked what had happened to what he placed in their hands. (00:10:11.129): The resources carried an expectation. (00:10:13.971): They were not given merely to be possessed. (00:10:16.472): They were meant to be managed productively. (00:10:19.354): Giving money and assignment also helps you make decisions before emotion takes over. (00:10:24.779): If money has already been allocated for tax, you are less likely to spend it on something else. (00:10:30.943): If you have a defined reinvestment fund, (00:10:33.866): you can evaluate business opportunities without raiding your household budget. (00:10:39.089): If you have assigned yourself a salary or regular draw, (00:10:42.932): you are less likely to treat the business account as your personal wallet. (00:10:47.615): Money without an assignment will usually be consumed by urgency. (00:10:52.204): Money with an assignment can build something. (00:10:55.266): The fifth mistake deserves its own attention (00:10:58.008): because tax surprises have damaged many otherwise viable businesses. (00:11:02.851): Tax is not an unexpected emergency. (00:11:05.953): If you are earning taxable income, some form of tax obligation is likely to follow. (00:11:11.776): The amount and type will depend on where you live, (00:11:14.938): your legal structure, (00:11:16.419): your profits, and whether you are registered for that or another form of sales tax. (00:11:21.554): The details require guidance from a qualified professional in your jurisdiction, (00:11:26.396): but the basic principle is straightforward. (00:11:29.178): Do not wait until the deadline to discover what you owe. (00:11:32.820): Some entrepreneurs see tax as something to consider after the year has ended. (00:11:37.482): By that time, the money has already been spent. (00:11:40.884): Tax must be considered in your financial model and cash allocations throughout the year. (00:11:46.827): This does not necessarily mean adding a simple percentage called tax to every price. (00:11:51.882): That corporation tax and personal income tax work differently. (00:11:56.586): It means ensuring that your prices produce sufficient margin and that (00:12:00.669): the appropriate amount is regularly set aside. (00:12:03.971): Jesus said to give to Caesar what belongs to Caesar and to God what belongs to God. (00:12:09.635): Whatever we may think about the tax system, (00:12:12.323): Ignoring our legal obligations is not good stewardship. (00:12:15.985): Get professional advice. (00:12:17.967): Understand what applies to your business. (00:12:20.508): Keep accurate records. (00:12:22.189): Know the deadlines. (00:12:23.911): Set the money aside as it is earned. (00:12:26.672): The tax money may be sitting in your account, (00:12:29.194): but that does not mean it is available for your next purchase. (00:12:33.897): The sixth mistake is removing all the surplus from the business. (00:12:38.811): The founder pays the immediate expenses and treats everything left over as personal income. (00:12:44.516): But a business can't become stronger if nothing is returned to it. (00:12:49.192): Reinvestment may pay for better systems, (00:12:52.353): product development, (00:12:54.133): research, (00:12:55.433): marketing, (00:12:56.554): technology, (00:12:57.954): training, (00:12:58.914): professional advice, (00:13:00.635): additional capacity, intellectual property, equipment, or cash reserves. (00:13:06.616): Not every purchase is an investment. (00:13:09.737): Buying expensive software you do not need is spending. (00:13:13.717): Hiring someone without a clear role is spending. (00:13:17.080): Purchasing another course because you are avoiding implementation is spending. (00:13:23.202): An investment should increase capacity, (00:13:25.763): reduce risk, (00:13:27.184): improve efficiency, (00:13:29.064): create an asset or help the business generate greater value in the future. (00:13:34.346): The parable of the talents shows us resources being put to work. (00:13:38.868): The servants who acted wisely did not merely preserve what they received. (00:13:44.455): They used it productively and produced more. (00:13:47.897): That is multiplication. (00:13:50.679): Fruitfulness produces something valuable. (00:13:53.721): Multiplication takes part of what was produced and puts it to work again. (00:13:58.024): Joseph provides another useful example in Genesis 41. (00:14:02.266): During the years of abundance, he stored grain in preparation for the years of famine. (00:14:07.209): He did not consume everything simply because it was available. (00:14:11.172): That is the value of a reserve. (00:14:14.060): A business with no reserve can be thrown into crisis by one late paying customer, (00:14:19.381): a piece of broken equipment, or a quiet month. (00:14:22.601): Reinvestment prepares the business to grow. (00:14:25.322): Reserves prepare the business to endure. (00:14:28.442): You need both. (00:14:30.763): The seventh mistake is focusing on sales while ignoring timing. (00:14:35.444): Cash flow is about when money enters and leaves the business. (00:14:39.464): You can make a profitable sale and still have a cash flow problem. (00:14:43.780): Imagine that you win a 20,000 pound contract. (00:14:47.063): That sounds wonderful, (00:14:48.785): but you must pay suppliers, (00:14:50.547): contractors, and other delivery costs before the client pays you. (00:14:55.511): If the client's payment terms are 60 days, (00:14:58.875): the business may need to finance two months of work before receiving the money. (00:15:03.659): The contract is profitable on paper, but you may not have enough cash to deliver it. (00:15:09.262): This is one reason growing businesses can fail. (00:15:12.384): They attract more work than they have the cash to fulfill. (00:15:16.207): A founder must understand when customers are expected to pay, (00:15:20.089): when suppliers and staff must be paid, (00:15:22.851): what fixed expenses fall due each month, (00:15:25.813): which months are usually slower, (00:15:28.215): whether deposits should be required, (00:15:30.377): whether payment terms need to change, (00:15:32.698): whether the business can afford the work it is accepting. (00:15:36.232): Cash flow also exposes the danger of feast or famine businesses. (00:15:40.814): During a strong month, (00:15:42.135): the founder behaves as though the new level of income will continue indefinitely. (00:15:46.837): Money is withdrawn or spent. (00:15:48.879): When the next month is quiet, there is nothing available to carry the business through. (00:15:53.061): Ecclesiastes 3 reminds us that life has seasons. (00:15:57.023): Businesses also have seasons. (00:15:59.444): Wisdom prepares during the abundance for the possibility of a slower period. (00:16:04.193): That does not mean expecting disaster. (00:16:06.595): It means acknowledging that revenue rarely arrives in a perfectly straight line. (00:16:11.660): Look ahead. (00:16:12.902): Create a cash flow forecast. (00:16:15.324): Invoice promptly. (00:16:16.966): Follow up on overdue payments. (00:16:19.448): Ask for deposits where appropriate. (00:16:21.850): Negotiate sensible payment terms. (00:16:24.813): Do not wait until the account is empty to investigate what happened. (00:16:29.327): Another mistake is treating the business account as an extension of your personal finances. (00:16:35.109): A customer pays an invoice and uses the business card to buy groceries. (00:16:39.450): You receive personal income and use it to cover a supplier. (00:16:43.072): You pay business expenses from several personal accounts. (00:16:46.993): By the end of the month, (00:16:48.533): you do not know what the business earned and what it spent (00:16:51.114): or how much you personally withdrew. (00:16:53.721): This makes it difficult to see the true condition of the company. (00:16:57.713): A business can appear profitable because the founder is quietly subsidizing it (00:17:01.974): from personal income. (00:17:03.754): It can also appear weak because the founder keeps withdrawing money (00:17:07.695): without recording those withdrawals properly. (00:17:10.495): Separation creates clarity. (00:17:13.276): Use a dedicated business account. (00:17:15.616): Pay business expenses from the business. (00:17:18.277): Transfer your agreed pay to your personal account. (00:17:21.637): Record any personal account invested in the business. (00:17:25.362): Keep receipts and maintain accurate records. (00:17:28.845): The legal and tax requirements will differ depending on whether you are (00:17:32.208): a sole trader, (00:17:33.529): partnership or limited company, (00:17:35.771): but regardless of structure, the principle remains useful. (00:17:39.775): Do not confuse the founder with the business. (00:17:42.838): You may own the company, but you and the company do not have identical financial needs. (00:17:48.882): The business needs enough money to operate, (00:17:51.384): meet its obligations, prepare for difficulty and pursue appropriate opportunities. (00:17:57.307): You need a clear and sustainable way to be compensated. (00:18:01.429): When those two things are constantly mixed together, (00:18:04.051): neither the founder nor the business gets an honest financial picture. (00:18:09.094): 1 Corinthians 14 verse 40 tells us that things should be done properly and in order. (00:18:15.230): Order is not a lack of faith. (00:18:17.110): Order gives you the clarity to store what God provides. (00:18:21.391): Fail is one. (00:18:22.491): These mistakes are not solved simply by making more sales. (00:18:26.352): More money flowing into a poorly designed system may only produce larger problems. (00:18:31.673): If the business is priced incorrectly, additional sales can create more unpaid labor. (00:18:37.654): If the money has an assignment, additional revenue can create additional spending. (00:18:43.672): If taxes ignored, higher income can produce a larger liability. (00:18:48.853): If there is no cash flow management, (00:18:51.233): a major contract can place the business under greater pressure. (00:18:55.454): If there is no distinction between personal and business money, (00:18:58.895): increasing revenue may still leave you unable to tell whether (00:19:01.915): the company is actually profitable. (00:19:04.616): The issue is not only how much money the business makes, (00:19:08.116): it is whether the business has been designed to retain, (00:19:11.237): manage, and multiply some of what it makes. (00:19:13.983): That is stewardship. (00:19:15.983): God's provision does not remove our responsibility to plan. (00:19:19.704): Faith does not exempt us from counting the cost. (00:19:22.965): Prayer does not replace pricing. (00:19:25.205): Generosity does not replace record keeping. (00:19:28.106): Trusting God does not mean ignoring our tax obligations, cash position, or operating expenses. (00:19:35.287): We can pray for daily bread while learning how to manage the harvest. (00:19:40.148): As you consider your own business, (00:19:42.009): ask yourself, (00:19:43.346): Have I built a business that could eventually support people and capacity beyond me? (00:19:48.549): Does my pricing include the true cost of delivering the work? (00:19:52.952): Am I paying myself for my labor or silently donating my time? (00:19:57.914): Do I know the difference between my revenue, cash, and profit? (00:20:02.097): Does every pound entering the business have an assignment? (00:20:06.119): Am I setting aside money for taxes as it is earned? (00:20:09.881): How much of the business's income is being reinvested? (00:20:13.403): Does the business have a reserve? (00:20:15.863): Do I know what money is expected to enter and leave over the next three months? (00:20:20.724): Have I properly separated my personal and business finances? (00:20:24.625): Which one of these mistakes is creating the greatest pressure in my business today? (00:20:29.466): Do not attempt to fix everything at once. (00:20:32.086): Identify the area creating the most risk and begin there. (00:20:36.427): That may mean reviewing your prices. (00:20:38.728): It may mean speaking with an accountant. (00:20:41.212): It may mean opening a separate business account. (00:20:44.214): It may mean creating a basic cash flow forecast. (00:20:47.916): It may mean deciding how every payment will be divided before another one arrives. (00:20:53.060): Clarity is a form of progress. (00:20:56.102): Let's pray. (00:20:57.643): Father, thank you for every idea, skill, opportunity, and resource you have placed in our hands. (00:21:04.207): Forgive us for the times we have asked you for more while failing (00:21:07.469): to manage what we have already received. (00:21:10.218): Give us wisdom to build businesses that are fruitful, (00:21:13.201): sustainable, and capable of serving others. (00:21:16.924): Help us to count the true cost of the work. (00:21:20.007): Give us the courage to charge prices that allow the business to deliver well, (00:21:24.011): pay people fairly, meet its obligations, and prepare for the future. (00:21:29.155): Teach us to distinguish revenue from profit and available cash. (00:21:33.079): Help us give every pound, dollar, and euro an assignment. (00:21:36.968): Give us discipline to prepare for taxes, reinvest wisely, build reserves, and manage cash flow. (00:21:44.312): Bring order to our business and personal finances. (00:21:47.793): Show us where fair, avoidance, pride, or a lack of knowledge has been influencing our decisions. (00:21:54.677): Connect us with trustworthy accountants, (00:21:56.878): advisors, and professionals who can help us understand what we do not yet know. (00:22:02.392): As you enlarge our territory, (00:22:04.293): strengthen our stakes, (00:22:06.153): increase not only our income, but also our capacity, wisdom, and character. (00:22:11.955): May the businesses we build provide for our families, (00:22:15.276): create value for customers, (00:22:17.297): support other people, and give us room to contribute to our communities. (00:22:21.818): Help us become faithful stewards of everything you place in our hands. (00:22:26.179): In Jesus' name, amen. (00:22:29.582): Fairless one, (00:22:30.423): your business does not only need to make money, (00:22:32.884): it needs to know what the money is for. (00:22:35.386): It must be able to pay for the work, (00:22:37.627): fulfill its obligations, (00:22:39.568): support the founder, prepare for uncertainty, and invest in what comes next. (00:22:45.071): It must be able to pay for the work, (00:22:47.253): fulfill its obligations, (00:22:49.174): support the founder, prepare for uncertainty, and invest in what comes next. (00:22:54.657): That is how income becomes an asset. (00:22:57.359): That is how fruit becomes seed. (00:22:59.895): And that is how a founder begins to build something that can multiply beyond them. (00:23:04.717): If this episode helped you, follow or subscribe wherever you are listening. (00:23:09.340): Share it with an entrepreneur who is working hard, (00:23:11.861): but still can't understand where the money is going. (00:23:14.583): You can also find more guidance on building from identity, (00:23:17.644): purpose, (00:23:18.124): and wide stewardship in my book, (00:23:20.265): Live Fairless, A Christian Entrepreneur's Guide to Life and Business. (00:23:24.047): Thank you for listening to Fearless One with Nerissa Golden. (00:23:27.149): Until next time, live fearless.